This information is to help you decide which case type to submit. 

If you are still unsure after reading the following, please reach out to one of our HR Generalists.

Additional Employment  (Academic/Student)

Academic/Student/Human Resources/Recruitment/Position Management/Additional Employment

Appointment Extension

Academic/Staff/Student/Payroll/Job Changes/Job Changes/New End Date

Appointment Extension with FTE Change

Academic/Staff/Student/Payroll/Job Changes/Job Changes/New End Date with FTE Change

Ask a Question

Academic/Staff/Student/General Inquiries/General Inquiry

Building/Cubicle Change

Academic/Staff/Student/Human Resources/Recruitment/Position Management/Building/Cubicle Change

Damage Payment

Academic/Staff/Student/Funding Changes/Payments/One-Time Payment/One-Time Payment Type: Other/Attach both Damage Payment Report and Damage Payment Release forms 

NOTE: Instructions for completing “Calculation of Payment and Amount” on the Damage Payment Report:

MO Employee: Total Hours = # of working days x 8 x FTE

Hourly rate will differ by month. Hourly rate = Monthly rate / total working hours in the month

BW Employee: Submit paper timesheet along with Damage Payment Report. If employees have any overtime, please breakdown the hours under “Explanation”

Department Change

Academic/Staff/Student/Payroll/Job Changes/Job Changes/Department Change

DMV Pull Notice

Academic/Staff/Student/Payroll/Job Changes/Job Changes
Please use Job Change Reason as Other and explain this is to update the DMV Pull Notice Program.

Equity

Academic/Staff/Student/Human Resources/Stipends/Equity/Equity

FTE Change

Academic/Staff/Student/Payroll/Job Changes/Job Changes/FTE Change

Job Changes - Other

Academic/Staff/Student/Payroll/Job Changes/Job Changes/Other

Leave

Academic/Staff/Student/Leave/Leave Request

Longevity/Special Recognition (Student)

Student/Payroll/Funding Changes/Payments/Longevity/Special Recognition Increase

Merit (Academic)

Academic/Payroll/Funding Changes/Payments/Merit/Promotion

Onboarding Only (Academic/Student)

Academic/Student/Human Resources/Recruitment/Position Management/Onboarding Only

One-Time Payment

Academic/Staff/Student/Payroll/Funding Changes/Payments/One-Time Payment

PD Update (Staff/Student)

Staff/Student/Human Resources/Recruitment/Position Management/Reclassification/Position Update

Personnel File Review

Academic/Staff/Student/Human Resources/Personnel File Management/Review File Contents

Personnel File Update (Add Document)

Academic/Staff/Student/Human Resources/Personnel File Management/Upload to Personnel File

Promotion (Academic)

Academic/Payroll/Funding Changes/Payments/Merit/Promotion

Reclassification (Staff/Student)

Staff/Student/Human Resources/Recruitment/Position Management/Reclassification/Position Update

Recruitment (Staff/Student)

Staff/Student/Human Resources/Recruitment/Position Management/Recruitment

Report a Problem

Academic/Staff/Student/Other/Report a Problem/AggieService/Beneifts/Human Resources/Leaves/Payroll/Purchasing/Other

Reports-To Change (UCPath)

Academic/Staff/Student/Human Resources/Recruitment/Position Management/Reports-To Change

Return Timesheet

Academic/Staff/Student/Payroll/Timesheets/Return Timesheet
Please include position number of affected timesheet, in case the employee has multiple assignments.

Separation / Termination

Academic/Staff/Student/Payroll/Job Changes/Termination

Stipend (Academic/Staff)

Academic/Staff/Human Resources/Stipends/Equity/Stipend

Submit Paper Timesheet

Academic/Staff/Student/Payroll/Timesheets/Submit Paper Timesheet
Please include position number of affected timesheet, in case the employee has multiple assignments.

Summer Comp (Academic)

Academic/Payroll/Funding Changes/Payments/Summer/Additional Compensation

Summer Sessions (VIPER)  PLEASE DO NOT SUBMIT A CASE IN AGGIESERVICE

Please DO NOT submit a case in AggieService for Summer Session appointments. 
All Summer Session appointments are submitted throughVIPER:  VIPER.  Please see the Summer Sessions Instructors and Staff Page here: Summer Sessions Instructors & Staff page and Learn Viper here: Learn VIPER for more information.

Supervisor Update (TRS)

Academic/Staff/Student/Payroll/Timesheets/Supervisor/Identifier Update
Please include position number of affected timesheet, in case the employee has multiple assignments.

Timesheet Identifier (TRS)

Academic/Staff/Student/Payroll/Timesheets/Supervisor/Identifier Update
Please include position number of affected timesheet, in case the employee has multiple assignments.

Workstudy (Student)

Student/Payroll/Funding Changes/Payments/Workstudy

When possible, please include the workstudy information with the associated appointment (Onboarding, Additional Appointment or Appointment Extension) by flagging the appointment as workstudy and attaching the workstudy approval form to the case.  Please use this workflow if workstudy information was not included in the initial request.  Please specify which position the workstudy needs to be added to.